Confidential Secretary

Adecco is an International HR and Consultancy firm. Our client, in the building and civil engineering sector, is looking for a Confidential Secretary.

Our client, in the building and civil engineering sector, is looking for a Confidential Secretary.

The successful candidate will be responsible to provide high level administrative assistance to CEO.

Main responsibilities:

• Preforms a variety of administrative support tasks that are highly confidential and sensitive.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Takes dictation from rough notes or outlines and provides final copy with edits and corrections
• Initiates and proofs correspondence.
• Composes draft correspondence, memoranda and other written materials.
• Prepares and assists in the preparation of reports, recommendations and other written materials by researching information, compiling and organizing content and by performing or coordinating work essential to its preparation.
• Develops and prepares or directs the preparation of agenda and notices of meetings and other information for committees, boards and other groups.
• Identifies and combines related documents and correspondence and may have authority to make decisions on records maintenance.
• Initiates independent correspondence with little direction or review.
• Answers and screens telephone calls and emails.
• Maintains appointment calendar schedules meetings, and coordinates travel arrangements under CEO’S guidelines.
• May review and manage incoming mail with responsibility for sorting, screening and routing.
• May facilitate conference room set up for meetings.
• May act as a lead secretary, providing direction to clerical personnel on specific assignment.
• To take messages and facilitate the process of communication between the relevant stakeholders and management.
• May manage various projects as assigned.

Qualification:

• HSC and Diploma or Equivalent.
• 3 to 5 years at a similar post.

Candidate profile:

• Possess strong interpersonal skills;
• Exercise discretion and a high level of confidentiality;
• Demonstrate excellent written and verbal communication skills;
• Able to work under pressure;
• Possess strong organization and time management skills;
• Have relevant office/computer skills to use software programs (Microsoft Word, Excel, Outlook, and PowerPoint).