Analyst, File Reviews

JOB SUMMARY

This is a diverse role which is pivotal to supporting the business.  The role is within the Review function and requires the post holder to work independently and collaboratively across the business, both locally and with other offices.

The role sits within the File Review Team in Mauritius.  This team is responsible for performing periodic reviews on Oak’s clients in Mauritius and other jurisdictions.  Using company standards, the post holder will perform daily and ongoing testing of client files to ensure that these comply with internal procedures and with all relevant regulatory requirements.

KEY RESPONSIBILITES 

       Reviewing client files and all supporting documentation to ensure they are compliant to regulatoryrequirements and internal procedures ensuring day to day activities are in line with expected clientprofile and risk assessment and evidenced within the records.

       Carrying out reviews to ensure CDD requirements as required by law and Oak’s policies andprocedures are met.

       Working with the Assistant Manager, File Reviews, maintaining a timetable of periodic reviews foridentified by clients in a timely manner.

       Identify any matters to be taken up with the client / administrator utilising Oak’s system for recordingtasks and such follow up matters, assessing and assigning risk accordingly. 

       Where relevant, preparing reports on the common findings of the reviews and escalating to theAssistant Manager, File Reviews, the need for staff training which may be considered necessary ifcommon errors are identified.

       Where appropriate, ie simple matters, update the permanent records, files and database keeping arecord of updates to document within the review form and to establish common findings.

       Responding to enquiries and requests from internal stakeholders

       Abiding by and contributing to the development of the function’s procedures to ensure consistencyin service and standards

       Remaining abreast of jurisdictional statutory changes that could impact your client portfolio

       Maintaining an awareness of changes to the relevant financial, legal and regulatory frameworkwithin which the company operates

       Completing and inputting time in the time billing system on a daily basis

       Completing any other duties as may be required from time to time in accordance with therequirements of the role, team and evolving nature of the function

       In all aspects of your role, display and adhere to our vision and values of Client Focus, Excellencein Execution, Integrity, Innovation, Value, Development and Leadership

KEY COMPETENCIES & SKILLS

       Proficient in written and verbal English

       A good understanding of Trust and Company administration

       A minimum of 2-3 years’ experience in a similar role

       Has an enquiring mind, being able to effectively question, research, apply and share learning

       Ability to work accurately with good attention to detail

       Excellent written & verbal communication skills

       Excellent time management, prioritisation and organisational skills

       Strong IT skills, including practical experience of Microsoft Outlook, Word and Excel

       A flexible attitude towards work and a willingness to assist other members of the team as required

       Ability to work under pressure & meet deadlines

KEY BUSINESS PARTNERS

       File Review Team

       Administration Teams

       AML Manager/MLRO

       Compliance Officer

       Legal & Regulatory Director

       Risk & Compliance Teams in other jurisdictions