Administrative Officer

Administrative Officer

 Our client is seeking to recruit an Administrative Officer to join their team. The Administration Officer is responsible for managing office operations, coordinating administrative tasks, and ensuring smooth day-to-day operations within the organization. The role includes handling communications, organizing schedules, maintaining records, assisting senior management, and supporting finance-related tasks such as quoting and budgeting.

Key Responsibilities

• Oversee office operations and ensure smooth functioning of administrative processes.
• Handle internal and external communications, including correspondence and documentation.
• Manage schedules, meetings, and appointments for senior management.
• Maintain accurate and organized records, both physical and digital.
• Assist in budgeting, preparing quotes, and finance-related administrative tasks.
• Ensure compliance with company policies and administrative procedures.
• Coordinate with vendors, service providers, and external stakeholders.
• Support HR and recruitment processes by managing documentation and logistics.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform any other related duties assigned by the Head of Operations, General Manager, or Chief Operating Officer.

Qualifications & Experience

• An undergraduate degree, preferably in management or an equivalent field.
• A postgraduate degree, preferably an MBA or equivalent.
• A minimum of 3 years’ experience in a similar administrative position.

Skills & Competencies

• Organizational Skills: Ability to manage multiple tasks and prioritize efficiently.
• Communication Skills: Strong verbal and written communication abilities.
• Attention to Detail: High accuracy in record-keeping and documentation.
• Time Management: Efficient handling of schedules and deadlines.
• Problem-Solving Skills: Ability to troubleshoot administrative and operational issues.
• Technical Proficiency: Comfortable with office software and digital tools.
• Teamwork & Collaboration: Ability to work well within a team and with senior management.
• Customer Service Orientation: Professional and courteous interaction with stakeholders.
• Adaptability & Flexibility: Capacity to handle changing priorities and urgent requests.
• Confidentiality & Accountability: Ability to handle sensitive information responsibly.

Other Requirements

• Willingness to take on additional responsibilities as required by senior management.
• Ability to adapt to a fast-paced work environment and ensure operational efficiency.