Administrative Assistant

The Administrative Assistant will provide administrative and secretarial support for the proper functioning of the office.

Main Duties & Responsiblities

• Channel and process correspondences in a confidential manner.Attend to visitors and follow-up in an efficient and timely manner.
• Follow-up on agendas and ensure pending items are addressed.
• Prepare meeting invites and ensure meeting rooms are booked as per agenda.
• Take and draft minutes of meetings.
• Ensure secretarial support is provided – all bookings including for example, meals, servicing/ repairs of vehicles, conferences, seminars, training, flights and accommodation.
• Provide administrative support in facilities and services.
• Issue Purchase Requests (PRs) and follow up on Purchase Orders (POs).
• Prepare invoices on the ERP and liaise with Clients.
• Update KPIs.
• Prepare reports in a timely manner.
• Ensure proper filing of all documents. 

Profile

• Team spirit and collaboration.
• Strong communication skills (both written and verbal.
• Ability to make sound and timely decisions and deliver innovative solutions.
• Excellent organisational skills to plan, proritise and meet deadlines.
• Dynamic, result-oriented, analytical skills, proactive and detail-oriented.
• Good IT skills.

Qualifications

• Higher School Certificate (HSC)/ Baccalaureate or any equivalent qualification.
• At least five (5) years' relevant work experience.