Admin. Support Assistant (2513-ASA)

Our client in the property sector is seeking to recruit an Administrative Support Assistant. The incumbent will be responsible for handling all office administrative and will act as a personal assistant to the Services Manager.

Responsibilities:

Administration:

• Ensure timely preparation and completion of service contracts.
• Maintain and update the contract register on a monthly basis.
• Prepare and maintain the quotation schedule for deep cleaning, pest control, and garden maintenance.
• Ensure that accurate invoices are sent to clients on time.
• Record, verify, coordinate delivery, update the invoice schedule, and submit reports to the Accounts Department.
• Compile a summary for the Accounts Department.

Filing & Key Coordination:

• Filing of emails on SharePoint and other documents for the Services department.
• Control and distribute keys to employees and external partners.
• Ensure that disclaimer forms are completed upon key handover to external partners.
• Maintain and monitor the key logbook.
• Perform other administrative duties as required.
• Provide support to other departments when necessary.

Profile:

• HSC qualification, with additional training in Secretarial or Administrative duties.
• Basic accounting knowledge.
• Proficiency in Microsoft Word and Excel (Intermediate level).
• Experience with Sage Pastel is an advantage.
• Fluent in both written and spoken English and French.
• Strong team player with a positive attitude.
• Dedicated and committed to work responsibilities.