Accounts Payable Officer

Are you ready to take on a key role in a dynamic finance team? We are looking for an Accounts Payable Officer to join our team and contribute to the financial stability and growth of our organization. If you are a detail-oriented and proactive finance professional, this opportunity is for you!

Are you ready to take on a key role in a dynamic finance team? We are looking for an Accounts Payable Officer to join our team and contribute to the financial stability and growth of our organization. If you are a detail-oriented and proactive finance professional, this opportunity is for you!

Key Responsibilities:

Invoice Processing:

• Check conformity of invoices and index on the DocuWare system in a timely manner.
• Liaise with the Logistics department and follow up on unprocessed invoices.
• Request validation of supplier invoices/debit notes and process them in accounting software.
• Analyze expenses and make monthly provisions for supplier invoices not received.
• Maintain appropriate records of validated invoices in organized folders.
• Launch daily integration in accounting and commercial modules.

Know Your Customer (KYC) Procedures:

• Maintain accurate records of KYC documents.
• Ensure proper creation of suppliers in the accounting module.

Supplier Reconciliations:

• Reconcile Statement of Account (SOA) with accounting records.
• Request missing invoices and resolve discrepancies.
• Maintain accurate records of supplier advances and deposits.

Payment Execution and Processing:

• Prepare and initiate payments on IB to suppliers according to agreed payment terms.
• Process payments and perform allocations with invoices.

General Accounting Duties:

• Prepare purchase orders.
• Process fixed assets in accounting and commercial modules and run monthly depreciation.
• Process other General Ledger (GL) entries.
• Assist with audit queries.

Other Responsibilities:

• Execute any other cognate duties as may be necessary in the circumstances and/or required by management.

Key Competencies

• Strong sense of autonomy, organization, and rigor
• Ability to work efficiently and responsively under pressure
• Excellent communication and interpersonal skills
• Proactive in problem-solving and decision-making
• Proficient in MS Office and financial databases

• Ability to work independently and as part of a team.
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• Knowledge of the African market is an advantage

Qualifications & Experience:

• Partly ACCA Qualified - Level 1/2.
• Minimum 3+ years of experience in a similar position.
• Prior experience in financial reporting, reconciliations, and supplier account management.