Accounts Payable Officer

Reporting to the General Accounting Supervisor, the accounts payable officer is responsible of completing payment and control expenses by processing, verifying and reconciling invoices.

• Ensure invoices, purchase orders, payment vouchers and other documents required to process payment are in line with Brinks’ Global policies and SOX requirements as well as in adherence to local laws and regulations.
• Assemble, review and verify invoices and check requests.
• Set invoices up for payment
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain supplier files up to date as per Brink’s policies
• Work in collaboration with the procurement to ensure that all Purchase Orders have been processed for payment
• Flag and clarify any unusual or questionable invoice items or prices.
• Provide appropriate and accurate monthly reports to the management in conformity to Brink’s models on a timely basis.
• Prepare analysis of accounts
• Assist the General Accounting Management and the CFO with end of month closing.
• Assist the management with cost analysis of varying suppliers when required.
• Provide ad hoc reports to the management as and when requested.
• Maintain accurate historical records.
• Ensure that all information entered in the system are accurate and in accordance to the compliance policies of Brink’s.
• Maintain confidentiality of organisational information.
• Appropriately manages Accounting System and report discrepancies to the management.
• Assist auditors in their mission
• Provide supporting documents for audits

Knowledge & Experience

• Minimum HSC
• At least 1 year of experience as Accounts Payable Officer is preferred
• Good Knowledge in recording invoices
• Ability to interact with vendors and internal stakeholders in a professional manner
• Experience with any accounting software and internal banking is preferred
• Knowledge of accounting principles
• Attention to detail and data entry skills
• Intermediate to advanced excel skills
• Proficient in Microsoft Office Tools

Competencies

• Strong planning and organisational skills
• Effective corporate communications skills
• Ability to consistently meet all deadlines
• Teamwork and collaboration skills
• Integrity and strong work ethics
• Excellent written and oral skills in English and French