Accounts Payable Assistant

We are seeking a detail-oriented Accounts Payable Assistant to join our team and support the Accounts Payable function. This position is based in Ebene, Mauritius.

We are seeking a detail-oriented Accounts Payable Assistant to join our team and support the Accounts Payable function. In this role, you will ensure timely and accurate processing of invoices and payments, maintain strong supplier relationships, and uphold compliance with internal controls and procedures.

Qualifications Required

• Bachelor’s degree in Accounting, Finance, Economics, Business, or a related field.

Skills and Experience Required

Essential:

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Basic knowledge of accounts payable processes and balance sheet reconciliations.
• Proficient in MS Excel, Word, and accounting software.
• Fluent in English, both written and verbal.
• Collaborative team player with the ability to adapt to a fast-paced environment.
• High attention to detail and accuracy.

Desirable:

• Experience working within a brokerage environment.

Key Responsibilities

• Process and code invoices and credit notes accurately within the Accounts Payable system.
• Assist with supplier payments, including reconciliation of payments with bank statements.
• Maintain and update supplier master data in SAP Concur and SAP Business One/S4HANA, ensuring compliance with internal controls.
• Post cash payments to the purchase ledger.
• Prepare and assist with monthly supplier statement reconciliations.
• Contribute to preparing reports such as monthly aged creditors and payment forecasts.
• Ensure proper documentation and record-keeping for all supplier invoices and payments.
• Process staff expense claims and corporate credit card transactions promptly and accurately.
• Respond to supplier and internal queries regarding invoices and payments to maintain strong relationships.
• Support the development and implementation of best practices for the Accounts Payable team.
• Document processes and assist in creating an operational manual.
• Provide general support to the Accounts Payable Manager and the finance team to improve end-to-end processes.