Accounts Officer (ESP Landscapers Ltd)

The ability to reconcile all revenues collected on a daily basis. To check balances against accounting receipt records in a timely manner. Ability to classify and update accounting records manually or electronically. Ability to prepare cheques for payment to supplier.

Duties & Responsibilities:

Accounting: 

• Posts accounting data by hand or by computer data entry in the cash journal on a regular basis. 
• Maintains trial balance. 
• Verifies and posts details of business transaction such as funds received and disbursed and totals accounts
• Payment of invoices in due time and accurately.
• Responsible for the proper management of client database and pricing.
• Review of revenues calculations and post accruals.
• Type vouchers, invoices, and account statement.
• Prepares bank account deposit documents and process receipts.
• Able to work with VAT issues and procedures.
• Prepare and process purchase orders and supplier invoices.
• Reconcile suppliers’ statement of accounts.
• Prepare cheques and process payments.
• Assist management in the preparation of yearly & ad hoc project budgets.
• Assist the Accounts Supervisor in the end of the month close the books process.
• Preparation of payroll reports and work in close collaboration with HR & Payroll dept. 
• Preparation and review of payroll allocation costs.
• To locate and notify customers by mail, telephone, or personal visit to solicit payment.
• Locate and monitor overdue accounts, using computers and a variety of automated systems. 
• Prepare debtors’ statement of accounts on a regular basis.
• Follow up on debtor’s process for undue balances by sending appropriate reminders and letters.
• Ensure that deposit and all relevant payment are done in a timely basis.
• Prepare invoices for debtors on the system.
• Monitor entries relating to debtor’s statement. 
• Answer customer questions regarding problems with their accounts.

Administrative: 

• Create and maintain up-to-date records and filing systems, which may include confidential/sensitive information such as invoices, receipts and clients KYCs.
• Responsible for all new supplier, client and credit forms.
• Provide support and services in case of colleague’s absence; and
• Assist with various routine and project tasks of an administrative nature
• Follow up on progress of work of projects and prepare status reports;
• File documents, prepare ad hoc management reports;
• Act as main reference point for other management/teams/outside contacts, respond to/resolve queries, provide information or channel to an appropriate alternative source, to avoid unnecessary interruption;
• Perform other administrative tasks as may be assigned.

Qualifications & Experience: 

• Degree in Finance / ACCA Level 1 or equivalent.
• At least 3 years work experience hands-on all round experience working in an Accounts/finance office will constitute an advantage.
• Dynamic, Motivated, Focused, Pleasant personality 
• Familiar to Microsoft Office Tools (Excel, Word, Outlook and PowerPoint) 
• Excellent command of French & English (Both written and spoken)
• Excellent interpesonal and communication skills coupled with a high level of integrity. 
• Able to work independently and/or in team in a dynamic work environment. 
• Able to effectively handle multiple priorities, organise workload and meet deadlines. 
• Any equivalent combination of education and experience.