Receptionist & Administrative Assistant

Receptionist & Administrative Assistant

ROLE OVERVIEW

PURPOSE OF JOB

To provide statutory and administration support.

MAIN RESPONSIBILITIES AND DUTIES

• Responsible for answering all incoming calls, directing them appropriately and updating the phone log.
  
• Responsible for the reception area and setting up of meeting facilities.
  
• Greet visitors/clients in a professional manner, direct them accordingly and update the visitor's checklist.
  
• Maintain the stock of stationery and liaise with suppliers for re-orders.
  
• Responsible for courier processing (recording incoming couriers, updating the control sheet and email to relevant Director).
  
• Assist the HR department with conference bookings and registrations for external trainings.
  
• Responsible for taxi booking and food orders for employees working overtime.
  
• Assisting with office initiatives such as organising office events and adherence by staff/visitors to office measures put in place.
• Provide back up and support to other teams including secretarial work, reception cover and general office administration.
  
• Adhere to Risk & Compliance procedures in relation to regulatory requirements and AML legislation.
  
• Responsible to prepare JTC Fees (Transfer Instruction and Recommendation for Payment).
  
• Responsible to link E-advices and E-statements on ViewPoint.
  
• Responsible for DHL Invoices processing.
  
• Adhere to JTC core values and expected behaviours.
  
• Any other duties as deemed necessary by Management.

ESSENTIAL REQUIREMENTS

• 1-2 years' experience in a similar position.
  
• Good communication skills.
  
• Strong time management and organizational skills.
  
• Attention to detail.
  
• Proficient in Microsoft Office.