Responsible for accounting: day-to-day bookkeeping, cheque payments, Accounts Payable. Assist and support Accountants. Maintain accounting documents hard and soft files.

Duties & Responsibilities 

• Quickbooks Online

• record accounting entries 

• Understanding and using the Chart of Accounts appropriately 

• Responsible for all data entry for existing bank accounts- MUR, MUR GOLD, USD, EUR, GBP & USD 

• Keeping Quickbooks Online software up to date and maintaining support as needed 

• Maintaining customer/vendor database in Quickbooks following protocol

• Entering currency exchange rates

• Providing Directors and Accountants with Financial Reports 

• Responsible for liaising with Accountant 

• Petty Cash Control 

• Maintaining all files (soft & hard) relevant to accounting department- including but not limited to: suppliers, banks, vendors 

• Office Maintenance

• Ensuring that the work area is clean, secure and well maintained 

• Maintaining SOPs for accounting procedures 

Accounts Payable

• Prepare Payment Vouchers 

• Noting payments made on invoices from which bank account and exchange rates 

• Keeping accounts payable ledger up to date 

• Creating bills in QB Online – following up with open PO in DEAR Systems as required 

• Accounts Payable files up to date 

• Sending proof of payment to supplier as necessary 

Accounts Receivable

• Pass Payments from DEAR to Quickbooks Online or from Quickbooks Online to DEAR 

• Processing customer deposits

• Requesting payments from customers 

• Accounts Receivable up to date

• Preparing deposits for bank 

• Sending clients proof of payment as necessary 

Inventory

• Gold and Silver register and records 

• Assisting with Physical Inventory Counts and Costing including parts, finished goods and semi finished goods and consignment at Points of Sale locations 

• Assisting with Stock Transfers in DEAR as required

• General knowledge of DEAR Systems Assembly Order/Backorder/Reorder functions

Exports

• Keeping Company up to date on all Export regulations and documentations

• Scheduling Exports with Directors and Production Team 

• Invoicing and Fulfillment of Export Sales in DEAR 

• Enter Sale Order

• Create Invoice 

• Pick, Pack & Ship 

• Transfer of inventory when applicable 

• Commercial Export invoicing, records and controls, filing and correspondence with freight agents, maintaining export schedule 

• Certificates of Origin 

• SADC, COMESA, EUR1, AGOA Documentation 

Customer Correspondence & Sales

• Knowledge and understanding of the Patrick Mavros brand and competency in communicating brand & products

• Knowledge and understanding of Patrick Mavros products, name titles and copy

• Email & phone correspondence with customers and vendors

• Processing Client VAT Refunds as required