A Homeowners Administrative Coordinator is responsible for carrying out a variety of administrative and clerical tasks which may include providing support homeowners, providing assistance in day-to-day office needs, and managing the homeowner’s administrative activities.

Key Responsibilities:

• Greet clients, answer telephone calls, and make follow-up calls as needed.

• Prepare and communicate correspondence, schedule meetings, and arrange travel for homeowners upon request.

• Coordinate access to suites and villas for visits, cleaning, and maintenance by working closely with the Front Office, Maintenance, Housekeeping teams, and suppliers.

• Maintain accurate records of all interventions carried out in suites and villas.

• Take photos and provide timely feedback to homeowners on the progress and completion of tasks.

• Maintain both electronic and paper filing systems in an organized and efficient manner.

• Ensure a structured and up-to-date archive system.

• Follow up closely on Property Management Contracts of homeowners.

• Prepare and post property listings, including creating listing materials.

• Manage the client database and generate relevant reports.

• Assist with end-of-month closing processes.

• Perform other cognate and administrative duties as assigned.