Team Leader (New Business Take on / Corporate Secretarial and Admin Services)

Adecco is an International HR and Consultancy firm. Our client, a global advisory and administration firm, is looking for a Team Leader (New Business Take on / Corporate Secretarial and Admin Services).

Our client, a global advisory and administration firm, is looking for a Team Leader (New Business Take on / Corporate Secretarial and Admin Services).

Reporting to the Manager, Corporate Client Services, the successful candidate will perform various administrative and secretarial activities to assist with the administration of trusts and corporate client affairs and support the other members of the trust and corporate team and other teams based abroad.

Main responsibilities:

• Planning, Organizing, Staffing, Directing, Controlling.
• Ensuring that required procedures and templates are in place and applied.
• Reviewing team workloads and ensuring that workloads are properly balanced.
• Monitor and manage the performance of the team as well as individual team members, including setting up KPI aligned to job description and development of staff.
• Assessing operational risk and working on solutions to mitigate same.
• Compliance/ risk monitoring and management.
• Reviewing management reports received in order to effectively manage the team on a daily basis; and
• Implementing instructions from the Trustees, Key Account Managers, Trust and Corporate Administration Team Leader.
• Attending to the compliance requirements of, inter alia, the Master of the High Court, Financial Services Commission, Registrar of Companies, Mauritius Revenue Authority, SARS and other compliance requirements e.g. tax returns, FICA, FATCA and FAIS compliance etc…
• Assisting with or attending to the preparation of trust and corporate documents.
• Assisting with general trust and corporate client administrative functions such as compliance with regulatory legislation (including but not limited to the Financial Services Act 2007, the Securities Act 2005, the Companies Act 2001, the Trust Act 2001, the Financial Intelligence and Anti Money Laundering Act 2002, the Income Tax Act 1995, FICA, FAIS), the use of various IT systems, banking administration and so on.
• Planning and monitoring of audit timetable to ensure audits are completed within client and statutory deadlines.
• Monitor and assist the accountants with their accounting tasks to ensure accuracy, completeness and quality of work being produced within the deadlines set by the client.
• Responsibility for managing risk in the Corporate Client Services team, by reviewing processes and ensuring that adequate controls are in place to mitigate risk.

Qualification:

• Suitable commercial or legal qualification relevant to the duties and responsibilities listed below is an added advantage.
• Minimum of five to seven years’ current experience in trust and corporate administration including experience in administration involving the use of company secretarial skills, experience of leading or assisting with the management of a small team and intermediary relationship management skills.

Candidate profile:

• Highly organised, efficient and professional with excellent administrative, organisational, and management skills.
• Ability to work confidently, proactively, use initiative, be decisive and to perform when under pressure.
• Capacity to work under supervision as a member of a team, to assist with the supervision of various operational and managerial aspects of a team and independently when required to do so.
• Excellent computer skills; Microsoft Office (2010) including Excel, Word and Outlook email.
• Experience using and building databases.
• Ability to communicate confidently and professionally with clients and intermediaries of the business.
• Honesty and integrity of the highest order and respect for the confidentiality of clients' affairs.
• A flexible, dynamic and enthusiastic approach and an interest in the fiduciary services business.