Receptionist/Administrative Officer

Receptionist Telephonist Administrative Officer

RESPONSIBILITIES

• Handling all incoming and outgoing telephone calls on the main switchboard; Receive, direct and relay telephone messages and fax messages.
• Greet, assist and/or direct visitors to the concerned floors / departments / person.
• Assist in the planning and preparation of meetings and conference telephone calls.
• Maintain filing system accurately and in a confidential manner.
• Supervise the daily tasks of the office attendants, and the messenger.
• Liaise with different parties regarding the admin works of the Company such as servicing of company cars, booking of taxis, work relating to repairs and maintenance of the building.
• Monitoring and reordering of stock of office supplies and stationaries etc…
• Follow up on Medical Insurances applications and claims.
• Perform all necessary duties with regards to HRDC applications.
• Any other Administrative work assigned by the Head of Admin Dept. 

QUALIFICATION/EXPERIENCE 

• Minimum SC with further studies relating to front desk operation.
• At least 2 years’ experience in a similar position will be an advantage
• Proactive, Dynamic and Fast Learner.
• Computer Literate and conversant with Microsoft Office.
• Excellent customer service and communication skills in English and French.
• Ability to work under pressure and meet tight deadlines.