Receptionist
- Black River
- Negotiable
- Permanent
- Added 06/04/2017
- Closing 06/05/2017
Adecco is an International HR and Consultancy firm.
Our client, a management company, is looking for a Receptionist.
Our client, a management company, is looking for a Receptionist.
Reporting to the Administration Officer, the successful candidate will ensure the proper and smooth running of the reception and handle all incoming calls professionally.
Main Responsibilities:
- Answering the telephone as per detailed Protocol attached.
- Assisting clients / guests on arrival at the office.
- Find out who they are visiting, call the respective person to the reception to meet the guest.
- Offer guests beverage whilst they wait.
- Arranging registered post / courier collections / pickup in other countries.
- Ensure all paperwork is completed accurately and timeously.
- Forward Airway Bill to the person who initiated request.
- Arrange airport transfers.
- Ordering Stationery and other office consumables - source items at best price and good quality.
- Monitor Teas & Cleaning supplies, liaise with Office Housekeeper to re-order supplies.
- Office refreshments and cleaning products.
- Order water, ensuring that it does not run out.
- Ensure water filter dispensers are serviced regularly by the supplier and advising of any problems relating to dispenser and water bottles.
- Prepare Boardroom for meetings and insuring something to each and drink.
Office assistant tasks:
- Arranging appointments
- Typing/word processing
- Organizing meetings, in or outside the office
- Using a variety of software packages
- Booking transport and accommodation
- Implementing and maintaining procedures/administrative systems
- Liaising with staff, suppliers and clients
- Preparing letters, presentations and reports
- Preparing a weekly newsletter consolidating news of the industry, based on information provided
Qualification:
Candidate profile:
- Previous experience in the same field will be an advantage
- Computer knowledge essential - Microsoft Word, Excel, Outlook, Powerpoint
- Must be well presented and confident
- Attention to detail, efficient planning and organizing
- Good communications skills both written and oral (English and French)
- Flexibility
- Adaptability
- Good interpersonal skills
- Ability to multitask
- Organizational skills