Personal Assistant to Deputy CEO - Trimetys Hotels

The Personal Assistant to the Deputy CEO of Trimetys Hotels will be responsible to provide administrative and secretarial support to the Deputy CEO of Trimetys Hotels.

Qualifications:

-          Certificate/ Diploma in Administration

-          Good Knowledge of MS Office

Experience: A minimum of 3 years of working experience in a similar position

Other Requirements:

• Communicate fluently in both English & French
• Ability to perform efficiently with minimum supervision and within deadline 
• Attention to details
• Very sharp with figures
• Strong organizational skills
• Time Management & Planning Skills
• Flexible with Working Hours
• Confidentiality
• Holds a clean Certificate of Character

Key Responsibilities:

• Assist the Deputy CEO in all the day-to-day tasks and activities.
• Meeting and Greeting visitors
• To arrange meetings and ensure smooth planning of same
• Attend meetings to record official action and significant parts of discussion and prepare draft of minutes for review by the Deputy CEO before distributing to the concerned parties.
• Follow up of action Plan
• Draft, type, Scan, email, copy and fax documents
• Screening of all incoming calls, enquiries and handling them when appropriate and keep records
• Prepare documents & files prior to appointment and meetings
• Sort and dispatch documents
• To arrange business trips including but not limited to Flight Tickets, Hotel Accommodation
• Ensure confidentiality of both verbal and written information
• Filing of documents