Office Administrator Ref AC28817

We are looking for an Office Administrator for one of our clients.

Description

• Greeting visitors and directing them to the right person
• Send, receive and distribute faxes, and parcels
• Managing the switchboard - answering all calls, screening phone calls and taking messages when required
• Looking after visitor book and security passes
• Receipt of courier parcels
• Ensures knowledge of staff movements in and out the organisation
• Receive and sort mail and deliveries
• General administrative and clerical support.
• Undertake other duties such as banking deposits and assist other staff with their enquiries
• Organise travel arrangement for staff and managers.
• Undertake other duties such as banking deposits and assist other staff with their enquiries
• Coordinate repairs to office equipment
• Arrange for couriering of documentation
• Produce invitation letters for visitors
• And any other duties assigned by managers.

Requirements

• General administrative/receptionist training/experience
• Having and understanding of Corporate laws in Mauritius
• Having a systematic approach to work and an eye for detail.
• Ability to work proactively
• Being able to make a judgment when to consult others and act on information.
• Receiving and following up information effectively and double-checking with others involved.
• Work well under pressure and to tight deadlines.
• To work to own initiative
• Good communication and writing skills - able to communicate in English and Swahili
• Computer literate (working knowledge of MS Office)
• Must be able to communicate well internally and with suppliers
• Must be highly organized and able to plan him/herself
• Strong interpersonal and communication skills
• Structured and organized approach
• Self-reliant, flexible, energetic, confident
• Strong resistance to pressure