Fund Administrator (Offshore)

Adecco is an International HR and Consultancy firm. Our client, a fiduciary company, is looking for a Fund Administrator (Offshore).

Our client, a fiduciary company, is looking for a Fund Administrator.

Reporting to the Senior Fund Administrator, the successful candidate will be responsible for a portfolio of clients and acting as the direct point of contact.

Main responsibilities:

• Preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews.
• Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV’s.
• Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence.
• Prepare capital calls / drawdown notices and having same approved by the Board / GP.
• Maintain drawdown trackers and updating share registers.
• Prepare written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.)
• Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising)
• Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking.
• Circulate quarterly management accounts / capital account statements to investors.
• Provide a high standard of customer service for existing and potential clients.
• Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently.
• Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies.
• Develop and maintain relationships with internal departments of the Company including Client Services, Compliance and Accounting to timely and effectively support the clients’ activities.
• Communicate effectively with all levels of management, other departments, business areas and clients.
• Maintain accurate data for all client enquiries and regularly update personal workload.
• Follow up on client correspondence such as letters, faxes, emails, client telephone calls.
• Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times.
• Document filing, update client information on relevant internal systems.
• Arranging and attending calls/ conference calls to assist clients and compile, draft and distribute minutes of meetings.
• Daily and effective input on time-sheet or any time management system.
• Provide relevant training to subordinates.
• Attend client meetings with Manager as and when required.
• Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline.
• Ensure compliance with internal systems, procedures and processes.
• Inputting data on the software and to make optimum use of the software as and when/where required.
• Preparation of NAV.
• To track and provide guidance on the deliverables of the administrative assistant.
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

Qualification:

• Minimum ACCA partly qualified or an Undergraduate degree in accounting.
• 1-3 years’ experience in a similar position.
• Good knowledge of Fund Structures.
• Good Knowledge of legal & regulatory framework, finance principles and reporting.

Candidate profile:

• Practical knowledge of a fund software.
• Good analytical and problem-solving skills.
• Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, reports, instructions) with good grammar, spelling & proofreading skills.
• Strong organizational and multi-tasking skills.
• Ability to work in a fast moving, demanding, high-pressure environment.
• A high level of accuracy and attention to detail.
• Highly motivated with the ability to work well as an individual and from their own initiative as well as being able.to work in a team environment.
• Ability to maintain high level of confidentiality.
• Computer Literate: Ms. Office Word, Excel, PowerPoint & Outlook.