Facilities and Administrative Officer

Responsible for the general maintenance of the building and management of BDO's fleet / staff transport.

Responsibilities

1.   Office Management

• Ensure the building is maintained by undertaking general repairs and maintenance works to the premises and ensuring cleaners adhere to the agreed levels of service
• Manage procedures and processes and ensure that all fire and Health & Safety regulations are adhered to, be a key member of the Health & Safety Committee and promote a healthy, safe and positive working environment 
• Assist IT with the installation and removal of IT and other equipments
• Manage any security issues, be a key holder to the premises and an emergency contact for any out of office hour emergencies
• Ensure all equipment is in good working order and maintained in line with business needs
• Organise the general office coordination such as: office move, refurbishment, staff transport 
• Co-ordinate general office repairs and facilitate all office services such as the photocopiers, printers and pool car
• Ensure that the lounge and other staff facilities are in good order

 2. Transport Management

• Liaise with Directors/Managers to plan transport for employees (company vehicles and contractors)
• Manage fleet of company vehicles, drivers, helpers
• Ensure drivers have an up to date and proper driving license
• Ensure the maintenance, oiling and servicing schedule of the vehicles is followed
• Review the performance of staff and coach them if required
• Provide monthly/quarterly reports on costs related to transport, canteen and security services

Candidate Profile

• A Bachelor degree in building management or construction or property/facilities management or engineering and building services engineering field
• At least 2 years’ experience in the field of Facilities
• Technical qualifications in buildings, ground maintenance, security, basic electric, plumbing or landscaping etc. 
• Registration as Health and Safety Officer would be an advantage
• Conversant with MS Office and relevant databases and software
• Have a valid Driving License
• Ability to work odd hours if required

Skills

• Good communication skills
• Solution oriented thinking
• Detail oriented and customer focused
• Interpersonal, Relationship-Building and Networking Skills;
• Procurement and Negotiation Skills;
• Ability to Multi-Task;
• Strong Planning Capacity and Organisations Skills;
• Time Management and Project Management Skills;
• Ability to manage a team;
• Good knowledge of Health and Safety regulations.