Accounts Executive

We are looking for a dynamic and enthusiastic individual who would like to join our Finance team as Accounts Executive (Accounts Payable).

The main role of the Accounts Executive is to supervise the work of the Accounts Officers reporting to him/her.  She/he controls expenses by receiving, processing, verifying, and reconciling invoices.  She/he records transactions, creates reports, tracks expenses, checks figures for accuracy and prepares payments and relevant documentations.  Maintains accounting ledgers by verifying and posting account transactions as per company procedures and legal requirements.

The main responsibilities are:

• Understand how the business runs and what are its main revenue stream.
• Manage Supplier Invoicing & Payments to be made by cheques & via bank transfers by ensuring:
• Invoices received are processed and accrued   by matching same with the approved PO created on SAGE – in case of discrepancies, seek explanation or request a Credit note from supplier
• For Excursions / Guides / Transfers / Hotel – All invoices must be reconciled with IOL
• Variances to be dealt with the supplier & Ops Department
• Payment plan to be furnished weekly to BU manager for approval of cash outflow

• Payment authorisation process is strictly adhered to and all relevant entries done
• Reconcile processed work by verifying entries and comparing system reports to balances.

• Ensure fair & adequate allocation of tasks among Accounts Officers
• - Maintain clear, on-going and open lines of communication with all staff
• - Ensure staff get all necessary information for them to perform their work effectively and efficiently
• Sort out and resolve all purchase order, contract, invoice, or payment discrepancies  
• All Petty Cash payments are recorded and posted on SAGE
• Review weekly & monthly ageing of Creditors
• Explain & offer proposed action to BU Manager for long outstanding overdue payments
• Ageing must be updated with all payments done / credit notes received / invoices pending to accrue
• Ageing balance must reflect the amount appearing as Accounts payables on Balance sheet