HR Coordinator

Job brief

We are looking for an efficient Human Resources (HR) Coordinator to undertake a variety of HR administrative duties. He/She will facilitate daily HR functions like keeping track of employees records and supporting the interview process. His/Her role, also, involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics.

The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. He/She will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. To succeed in this role, you should be familiar using HR software and tools.

Ultimately, he/she should be able to contribute to the attainment of specific goals and results of the HR department and the organization.

Responsibilities

• Respond to internal and external HR related inquiries or requests and provide assistance
• Redirect HR related calls or distribute correspondence to the appropriate person of the team
• Maintain records of personnel-related data (personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
• Liaise with other departments or functions (HR related matters.)
• Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in short listing, issuing employment contracts etc.
• Assist in all disciplinary related matters and help in follow up of legal matters with legal representatives
• Schedule meetings, interviews, HR events etc. and maintain the team’s agenda
• Assist in coordinating personnel’s transport and ensure proper coordination the contractor and the hotel
• Coordinate training sessions and seminars
• Perform orientations, on boarding and update records with new hires
• Produce and submit reports on general HR activity
• Assist in ad-hoc HR projects, like collection of employee feedback, welfare activities etc
• Support other functions as assigned

• Proven experience as an HR coordinator or relevant human resources/administrative position
• Knowledge of human resources processes and best practices
• Experience with HR databases and HRIS systems (e.g. Sicorax Human Resource Management)
• Ability to work with SICORAX software
• In-depth understanding of sourcing tools, like resume databases and online communities
• Familiarity with social media recruiting
• Outstanding communication and interpersonal skills
• Analytical thinker with strong problem solving and organizational skills
• Strong attention to detail
• Team player who is also able to work well independently
• Ability to handle data with confidentiality
• Good organizational and time management skills

Qualifications

• Holder of a School Certificate and Higher School Certificate
• BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus
• Strong ability in using MS Office (MS Excel and MS PowerPoint, in particular)
• Holder of a clean and valid driving licence of private car will be an advantage